Minutes of the IBPSA England Board Meeting,
University College London, London, 9 February 2007

Attendees
Malcolm Cook, De Montfort University (Chair)
Mike Davies, University College London (Host)
Dejan Mumovic, University College London
Pieter de Wilde, University of Plymouth

Apologies
Ian Ward, University of Sheffield
Jonathan Wright, Loughborough University
Simon Rees, De Montfort University

Agenda
11:00 Welcome
11:05 Networking and relations
11:15 Events
11:30 Membership database
12:00 Website
12:30 Summary, and date + location of next meeting


Minutes
Malcolm welcomes everyone to UCL and thanks those present for coming. He informs the Board that Ian is absent due his replacement calling in ill at the last moment. Appologies from Jonathan and Simon have been received per email.

The minutes from the previous meeting (30/11/06) are accepted.

Networking and relations:
• Malcolm will have a meeting with CIBSE on 22 February, and will sound out CIBSE’s view on collaboration with IBPSA-England. Ideas are a joint event, maybe together with the natural ventilation group, or an event on assistance with modelling.
• There is no news from Ian on the plans to go for EPSRC Network funding; it is assumed Ian is bringing this forward. Action Ian
• Mike mentions that UCL is in contact with DCLG (Department for Communities and Local Government) on legislation, giving feedback on Part L, SBEM etc. This might provide to be an option to start an IBPSA-run project, providing funding to organise a number of meetings in collaboration with other organisations, building control officers, etc. Mike will follow this up. Action Mike
• Pieter states that we need to maintain contact with our members, and thus need an ‘excuse’ to send them emails – perhaps the announcement of our events?
• The article on IBPSA-England for the CIBSE Journal is still needed. The Mott McDonald’s website apparently has an article. We also have the text published in the IBPSA-World newsletter. Action Malcolm and Pieter.

Events:
• Malcolm informs us that the plan to have an event at DMU at 13 March proves to be not viable, and that more time is needed. He is now looking at a date after Easter, say 15th of May. Malcolm sets himself the deadline of 8 March to make final decisions and inform the Board.
• Pieter informs that the Southwest Event for 16 November is well on its way, with UWE, Bath and Exeter University helping with the organisation. A flyer/call for papers is on the website. Crucial next phase is promoting the event, and ensuring sufficient participation.

Membership database:
• Dejan informs us that at present, no new applications are being received over the web. This is likely to be due to little activities; most of the current membership has been created in anticipation of the launch event.
• We have a number of members in the database from overseas. Dejan asks how to deal with those. Action not defined.?
• There is a small software issue in the automated system: the membership list and the access to IBPSA-talk are currently not synchronised. Dejan will either sort out transferring the data from one tool to the other, or do a manual job on existing members.

Website:
• Dejan mentions the visibility of the website. To increase this, it would be good to have the website linked from as many other sites as possible.
• For further development, it seems important to ask especially our corporate members what they would like to see on the website. We can offer job advertisements for free. Also, for the time being links and logos could be incorporated for free, to make the site more known to the practice. Mike, Malcolm and Pieter volunteer to speak to some of their contacts to ask for their views on this.
• The website, especially IBPSA-talk, is demonstrated.