Minutes of the IBPSA England Board Meeting,
University of Sheffield, Sheffield, 11 June 2007

Attendees
Ian Ward, University of Sheffield (Chair and Host)
Hasim Altan, University of Sheffield
Jonathan Wright, Loughborough University
Malcolm Cook, De Montfort University
Simon Rees, De Montfort University
Dejan Mumovic, University College London
Pieter de Wilde, University of Plymouth

Apologies
Mike Davies, University College London

Agenda
11:45 Welcome
11:50 Actions from previous meeting
13:00 BS2007
13:30 Outlook for 2008
14:00 Summary, and date + location of next meeting

Minutes
Ian welcomes everyone to Sheffield and thanks those present for coming. The minutes from the previous meeting (11/02/07) are accepted.

Actions from previous meeting:
• Pieter, Malcolm and Martin have drafted a first initial text for the CIBSE journal. The Board provides feedback; Malcolm will take this forward and will discuss publication with CIBSE.
• Simon has kindly taken the lead in developing the FAQ section of the website. To take this forward he needs input from the other members of the Board. Simon will re-destribute the current version. Regarding the website in general, it is felt that IBPSA Talk is currently not enjoying a lot of use, so it is decided to take it off the website until the need for a national discussion forum is established. Job openings will be taken to a dedicated part of the site.
• Ian has been talking to EPSRC about network funding. They have some remarks, but would be willing to look at a submission for funding provided we address their comments. Ian will work on a draft application.
• Dejan informs us that Mike has been talking to DGLC, and that there probably is room for funding of activities that support collaboration between industry, academia and government on the topics of Part L and Part F. Info on available budgets will be ready in about 6 to 8 weeks. To be continued by UCL.
• Malcolm states that the DMU event on best practice in simulation (12 July) is ready for announcements and registration.
• Pieter informs the Board that the Plymouth event has a preliminary programme. It is suggested to bring flyers to DMU and BS07 to promote it. Practicalities like venue, catering etc are currently being worked on.

BS2007, Beijing, China:
Jonathan and Ian state a 99% certainty of attending BS07, Malcolm and Pieter estimate their chance of attending 95%. This means that representation to the conference and IBPSA World is in hand. No guidelines on reporting to ‘World’ have been received yet. Jonathan will ask Jan Hensen for instructions; Pieter will prepare some basic material anyway. It is decided not to put any effort into getting sponsors for BS07; efforts will be reserved for the BS09 conference closer to home.

Outlook for 2008:
Pieter has noted a need for the planning of activities for 2008. Ian and Malcolm will be working on an event in the Northeast, say for March. Dejan / UCL will then take on the organisation of a London-based event in June, possibly in collaboration with CIBSE. For September, there has been discussion about an IBPSA-UK conference in Glasgow, as run-up to BS09. Ian will ask Lori McElroy about the status.

Decisions
• IBPSA Talk to be taken from the website for the time being; job openings to be included in a dedicated section.
• Not to invest efforts in getting English sponsors for BS07.

Actions
• Article for CIBSE Malcolm (& Pieter)
• Recirculation of website FAQ Simon
• Feedback on website FAQ all
• Formal proposal on EPSRC network funding Ian
• Contact with DGLC on funding of events Mike and Dejan
• Peparing material for BS07 / World Pieter

Next meeting
The next meeting is dependent on the status of the IBPSA-UK event in 2008. If this materialises, the next meeting will be bolted to the Plymouth Event on 16 November (perhaps the evening before).