Minutes of the IBPSA England Board Meeting, Sheffield, 5 May 2006

Attendees
Hasim Altan, University of Sheffield
Ian Ward, University of Sheffield (Host and Chair)
Malcolm Cook, De Montfort University
Mike Davies, University College London
Andrew Marsh, Square One Software
Martin Mayfield, ARUP
Edward Murphy, MotMacDonald
Steve Sharples, University of Sheffield
Pieter de Wilde, University of Plymouth
Jonathan Wright, Loughborough University

Apologies
Dejan Mumovic, University College London
Simon Rees, De Montfort University

Agenda
11:45 Welcome
11:50 Update on actions: Charter and signing thereof, application to IBPSA World, website, autumn event
13:00 Publicity, future actions, status of IBPSA Wales
14:00 Any other business
15:00 Summary, and date + location of next meeting


Minutes
All attendees were welcomed to the University of Sheffield Ian Ward, host and chair of the meeting. A short round of introductions took place for ‘new faces’.

Ian Ward opened the formal meeting and introduced the agenda.

Pieter de Wilde summarised the final work on the IBPSA England Charter, as forwarded by email to the Board on the 6th of April. Since then, most board members have signed; however, since a few signatures are still missing Pieter asked for a signature on a new print-out, which was passed along all attendees. Pieter still needs a signature of Simon Rees; once that is received he will scan the Charter and send the formal application to Dru Crawley of IBPSA World.
Ian Wards presented a draft outline for the IBPSA England Launch Event, which is to take place at the University of Sheffield in Autumn 2006. This was followed by a brainstorm of the Board on an outline for the agenda and potential topics/speakers. The event is to include a presentation with a high-ranking official of IBPSA World; Jonathan Wright informed the group that IBPSA World Representatives will meet at Loughborough on 11 and 12 September. Due to this fact, 13 September was selected as date for the event. Other topics considered for presentation were: current state of simulation, examples of the use of simulation, and a forum discussion on the future of the discipline. Ian Ward will work out a full programme and invite speakers.

Mike Davis presented the IBPSA England website, as developed by Dejan Mumovic. The design is approved, and the logo adapted as logo for IBPSA England in general as well. Some slight comments are given on page lay-out and content; Mike Davis will report these to Dejan.

Andrew Marsh informed the group that a number of people from Wales is following the launch of IBPSA England with great interest, and will follow up with the launch of IBPSA Wales as soon as IBPSA England is established. There is no information available about any incentives or interests in Northern Ireland.

Pieter de Wilde informed the Board that IBPSA Netherlands sends out regular round-robin emails to inform the members of upcoming events, IBPSA World news etcetera. It was agreed that Pieter should make a draft for an email announcing the launch, and that Dejan Mumovic will maintain the membership + email list.


Decisions
• The IBPSA England Launch Event will take place on Wednesday 13 September 2006, at the University of Sheffield.
• The next full IBPSA England Board Meeting will take place directly after the Launch Event, again on Wednesday 13 September 2006 at the University of Sheffield.


Actions
Finalise IBPSA-England Charter: Pieter de Wilde
Appication to IBPSA World: Pieter de Wilde
Update and website: Dejan Mumovic
Detail launch event in Sheffield: Ian Ward
Round-robin email: Pieter de Wilde and Dejan Mumovic